HGQ Committee Nominations

Nominee's Full Name:

Nominee's Employer:

Nominee's Job Position:

Nominee's Email:

Nominee's Best contact number:

Nomination for:

Your name if you are nominating on behalf of the Nominee:

**** HGQ Committee Positions & Responsibilities listed below for your consideration ****

———-

HGQ Committee Positions & Responsibilities

President (Elected at AGM):

  • Responsible for the HGQ
  • Chair Committee Meetings
  • Chair Annual General Meeting
  • Address members at Scientific Meetings
  • Provide agenda for each meeting
  • Provide President’s report for newsletters and AGM
  • Represent HGQ at awards nights, national groups, external events etc

Secretary (Elected at AGM):

  • Update HGQ business address (secretary’s work address)
  • Send and receive letters, emails or other documents
  • Advise the President or Treasurer about urgent matters that arise from letters or other documents
  • Organise committee nominations for the AGM
  • Organise committee meetings & AGM
  • Prepare and sent out committee meeting agenda
  • Record, prepare and sent out meetings minutes
  • Gathering and presenting any relevant documents

Treasurer (Elected at AGM):

  • Maintain records of all financial transactions including receipts, invoices and statements
  • Issue receipts, invoices and remittance advice
  • Complete all approved payments
  • Provide treasurer’s report for each meeting
  • Organise financial audit & submission of annual return to Office of Fair Trading

Committee Member (Elected at AGM):

  • A general committee member will assume a specific coordinator position as decided by the elected committee group
  • Coordinator positions are as follows: 
    • Newsletter
      • Collate articles, advertising & reports
      • Draft, review & publish newsletters
      • Organise committee to contribute with content for the newsletter
      • Provide article/advertising submission/release dates & information
    • Scientific Meeting
      • Organise venue/host, catering options & speaker gifts
      • Assist in organising or providing the speaker/s
      • Provide scientific meeting flyer
    • Social Event
      • Organise Social Event/s
      • Organise Committee Dinner
      • Provide social event flyer
    • Website
      • Provide up-to-date information of meetings, events & newsletters to members and trade via website
      • Renewal of website
      • Provide sponsorship – newsletter & website packages & rates
    • Social Media
      • Provide up-to-date information of meetings, events & newsletters to members and trade via social media platforms
      • Renewal of social media platforms
    • Trade
      • Maintain register of trade companies
      • Notify trade about sponsorship opportunities for scientific meetings, AGM, Workshops, Conferences, Social Events
      • Notify trade about sponsorship/advertising opportunities – newsletters and website
      • Assist trade with any questions
    • Member
      • Maintain register of members
      • Notify members about scientific meetings, AGM, Workshops, Conferences, Social Events
      • Notify members about article submission opportunities – newsletters
      • Assist current & prospective members with any questions
      • Interview a member as part of an article for each newsletter edition