**** HGQ Committee Positions & Responsibilities listed below for your consideration ****
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HGQ Committee Positions & Responsibilities
President (Elected at AGM):
- Responsible for the HGQ
- Chair Committee Meetings
- Chair Annual General Meeting
- Address members at Scientific Meetings
- Provide agenda for each meeting
- Provide President’s report for newsletters and AGM
- Represent HGQ at awards nights, national groups, external events etc
Secretary (Elected at AGM):
- Update HGQ business address (secretary’s work address)
- Send and receive letters, emails or other documents
- Advise the President or Treasurer about urgent matters that arise from letters or other documents
- Organise committee nominations for the AGM
- Organise committee meetings & AGM
- Prepare and sent out committee meeting agenda
- Record, prepare and sent out meetings minutes
- Gathering and presenting any relevant documents
Treasurer (Elected at AGM):
- Maintain records of all financial transactions including receipts, invoices and statements
- Issue receipts, invoices and remittance advice
- Complete all approved payments
- Provide treasurer’s report for each meeting
- Organise financial audit & submission of annual return to Office of Fair Trading
Committee Member (Elected at AGM):
- A general committee member will assume a specific coordinator position as decided by the elected committee group
- Coordinator positions are as follows:
- Newsletter
- Collate articles, advertising & reports
- Draft, review & publish newsletters
- Organise committee to contribute with content for the newsletter
- Provide article/advertising submission/release dates & information
- Scientific Meeting
- Organise venue/host, catering options & speaker gifts
- Assist in organising or providing the speaker/s
- Provide scientific meeting flyer
- Social Event
- Organise Social Event/s
- Organise Committee Dinner
- Provide social event flyer
- Website
- Provide up-to-date information of meetings, events & newsletters to members and trade via website
- Renewal of website
- Provide sponsorship – newsletter & website packages & rates
- Social Media
- Provide up-to-date information of meetings, events & newsletters to members and trade via social media platforms
- Renewal of social media platforms
- Trade
- Maintain register of trade companies
- Notify trade about sponsorship opportunities for scientific meetings, AGM, Workshops, Conferences, Social Events
- Notify trade about sponsorship/advertising opportunities – newsletters and website
- Assist trade with any questions
- Member
- Maintain register of members
- Notify members about scientific meetings, AGM, Workshops, Conferences, Social Events
- Notify members about article submission opportunities – newsletters
- Assist current & prospective members with any questions
- Interview a member as part of an article for each newsletter edition
- Newsletter